Work orders
Fault and maintenance work orders
4 ekran
Procurement
Getting a job done is one flow: a work order is opened, assigned to staff or a firm, a quote is taken from a supplier and materials are ordered.
- Follow the same job in three views: list, board and calendar
- Open jobs, overdue, urgent and average resolution time in one strip
- Request a quote from the suppliers you choose with a single form
Ekranlar
This is how Procurement looks in the panel
Every image below is taken from Dijiyon's real interface; none of them is a mock-up.
List view — the full breakdown with filters
All work orders in one table. Order number, subject, location, assignee, priority and deadline together; overdue jobs read in red. The strip at the top shows the number of open jobs, overdue and urgent ones, average resolution time, adherence to time and total cost, live.
- Search by order number, title, location and assignee
- Filters by priority, type, block, source and date range
- The priority sets the target response time
- Letterheaded Excel and PDF output
Board view — what stage the job is at
Jobs are laid out in status columns: request, planned, in progress, on hold, completed, closed. You see at a glance how many jobs are at each stage and move them on by dragging the card.
- A six-stage flow: from request to closing
- Job count in the column headers
- Priority colour and overdue warning on the card
Calendar view — appointments and deadline plan
Planned jobs land on the calendar day by day. How many jobs on which day, which member of staff will be where; you plan without clashes.
- Placement by planned start time
- Warning for jobs with an approaching deadline
- Filtering by staff and type
Closing a work order — it doesn't close without a photo
Closing a work order — it doesn't close without a photo
A job doesn't close on its own: the completion window asks for a result note, the actual time taken and the cost. If the work order requires a number of photographs, the closing is not completed until that many are uploaded.
- Documenting a completed job with up to 10 photographs
- Task and item checklist
- Material items: quantity, unit, unit price, provider
- Notes and movement history on separate tabs
- Repeating work orders for periodic maintenance
Find a supplier — request quotes from the pool
Find a supplier — request quotes from the pool
You search the shared supplier pool by service type, province and district. You select several firms and request quotes with one form; each firm receives its own link and can quote without logging in.
- Filters by category, province, district and minimum years of experience
- Bulk quote request through multiple selection
- Amount, VAT status, duration and validity on incoming quotes
- Accepting or rejecting a quote and closing the request
- Counters for total requests, open requests, quotes received and no replies
Your own suppliers
Your own suppliers
You add the firms you work with to your own list. The form used is the same as the supplier application form on the management website — no separate list is kept in two places; what is added here goes straight into the list and does not wait for approval.
- Company details, category and contact person
- Service audience: managements, residents or both
- Badges for listed, awaiting approval and rejected
Wholesale market — shopping for the management
Wholesale market — shopping for the management
The basket is filled from the cleaning, paper, lighting, garden and technical materials categories; payment is by card or bank transfer, and the order is tracked until it is delivered.
- Campaign price, VAT and grand total breakdown in the basket
- The delivery address arrives filled in from the management record
- Preparing, in transit, delivered and cancelled statuses
- Courier firm and tracking number
- Return request per item
Start free
Open these screens on your own property
Open a free account; setup, data migration and training are on us.
Kapsam
The screens under Procurement
Every line is a real screen you can open and use in the panel.
Find a supplier
Search for suppliers by service type and request quotes
New supplier
Add your own supplier to your list
Wholesale market
A wholesale marketplace for your management
Start free
See the Procurement screens on your own property
Open a free account to see more; setup, data migration and training are on us.