Staff
Staff records
9 ekran
Staff
The whole staff process, from joining to payroll, in one place; expenses and leave link themselves to the financial statements.
- Personnel files, timesheets, leave, advances and payroll in one section
- An approved staff expense becomes an expense entry
- Finding candidates easily through the regional pool
Ekranlar
This is how Staff looks in the panel
Every image below is taken from Dijiyon's real interface; none of them is a mock-up.
Staff — personnel card and headcount
Caretakers, security, cleaning and technical staff are all in one list. Each card shows net salary, remaining leave and total advances side by side; ID, start date, role and contact details are inside the card.
- Filtering by role, department and status
- ID verification, social security number, start and leave dates
- Uploading a CV file
- A single-use invitation link for the employee; no password is generated
- Scores and comments residents give staff are on a separate panel
Timesheets — attendance and overtime
Who worked how many days during the month and how many hours of overtime; clicking a cell cycles through the statuses. Weekend days appear in a different colour, and the timesheet feeds the payroll directly.
- Worked, on leave, on sick leave, absent and holiday statuses
- A "fill the month" shortcut to mark empty days in bulk
- Worked, on-leave and absent counters per row
- A total overtime hours column
Payroll and advances — ready on pay day
Salary, advance, bonus, overtime, gratuity and severance are recorded on the same screen. When salary is selected, the employee's net salary is suggested in the amount field; approval and the paid mark are kept separately.
- Request, approved and rejected approval flow
- Payment date and method with the paid mark
- Payment instruction: to whom, how much, which IBAN
- Total, paid, pending and advance summary
Leave — entitlement and use
When annual leave is selected, the employee's entitlement, days used and days remaining are shown live; if the balance is exceeded a warning appears. The number of days is calculated from the dates and can be changed by hand if needed.
- Annual, compassionate, sick, unpaid, maternity and public holiday leave
- Request, approved, rejected and cancelled flow
- A field for who will cover
- The number of pending requests on the summary strip
Job applications and candidate pool
Applications arriving at your management's website land here. You also see candidates opened to your province's pool by head office; blood group and disability information is never shown to unauthorised users.
- All, our own site and candidate pool tabs
- New, under review, interview, positive and negative stages
- Once a decision is made, an SMS or e-mail notice to the candidate, with a ready template
- Recording a walk-in candidate within the same form
- CV preview window
Staff expenses
Expenses made by staff on behalf of the management are recorded with their receipt. The document can be uploaded even before the record; once the expense is approved it turns into a payment.
- Uploading receipts, invoices and vouchers; multiple files
- Request, approved and paid flow
- Adding your own expense category permanently
- Total, paid and pending summary
Work advances — given, spent, remaining
Work advances — given, spent, remaining
An advance given to an employee is recorded; their spending is listed beneath it. An approved expense is deducted from the advance, and the remainder is treated as returned, closing the advance.
- Cash, bank and other payment methods
- A document and expense type per expense
- Approving or rejecting a pending expense
- Summary of advance given, expenses approved, pending and remaining
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Open these screens on your own property
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Kapsam
The screens under Staff
Every line is a real screen you can open and use in the panel.
Leave
Leave requests and entitlements
Timesheets
Attendance and overtime tracking
Payroll
Salary, advances and payments
Work advances
Advances given and offsets
Expenses
Staff expense receipts
Post a job advert
Publish a vacancy advert
Job applications
Candidate applications from the site
Candidate pool
Candidates applying to managements in your area
Start free
See the Staff screens on your own property
Open a free account to see more; setup, data migration and training are on us.